Project M&E Systems (Core interlinked Parts)

Project M&E Systems (Core interlinked Parts)

Project M&E Systems (Core interlinked Parts)

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The Program/project M&E system consists of four core interlinked parts.

1. Setting up the M&E system by identifying information needs to guide the project strategy, ensure effective operations and meet external reporting requirements. Decide how to gather and analyze this information and document a plan for the M&E system.

Setting up the M&E system with a participatory approach builds stakeholders understanding about the project and starts creating a learning environment.

2.Implementing the M&E system:means gathering,managing & processing program/project data. This can be done through informal as well as more structured approaches. Valid Information results from well processed Data used for tracking which outputs, outcomes and impacts are being achieved and checking project operations (e.g., activity completion, financial management and resource use).

3. Involve project stakeholders in reflecting critically:

Once information has been collected it needs to be analyzed and discussed by project stakeholders. This may happen formally for example, during the annual project review workshop. Or it may happen informally for example, by talking with stakeholders about their ideas during  field visits. In these reflections and discussions, you will probably notice information gaps. These can trigger adjustments to the M&E plan to ensure the necessary information is being collected.

4. The results of M&E need to be communicated to the people who need to use it. Only then can you call the M&E system successful. This includes reporting to funding agencies but is much broader. For example, problems experienced by field staff need to be understood by their manager. Project progress and problems must be shared with project participants so you can identify solutions together.

Reports to funding agencies need to balance successes and mistakes and, above all, be analytical and action-oriented.

CEREIS Will help you successfully accomplish the above 4 core areas

1. Setting up the M&E system with ease (cost effective)

2.Implementing the M&E system:through Systems maintenance, provision of support staff in data collection (if required), data entry (if required), Further Analysis &Documentation (if required)

3. Involve project stakeholders in reflecting critically: Through our online system, your donors and stakeholders can have access to your project indicators being tracked, hence increasing transparency and trust.
4. The results of M&E need to be communicated:
CEREIS has an E-dissemination system where exact information is delivered to the right audience.


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About the author:

Center for Research and Information System Ltd (CEREIS) is an independent and inclusive professional Research and Capacity building consulting firm, positioned to provide expert services and explore cost-effective ways of strengthening the response to Livelihoods, Food Security, Nutrition, Education and Health Challenges in Africa among other development concerns. We do this through tailored extensive research and evaluations, capacity building processes, responsive information systems, partnerships, and consulting services. Our professionals have an average of over 15 years’ experience in designing, implementing and evaluating the development programmes in different countries of sub-Saharan Africa.

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